Directions For Joining Maine AEM Webinars

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Please note: Our webinar system has changed and you no longer need access to a telephone to participate.

Adobe Connect iconThe Maine AEM webinars use Adobe Connect Pro to present both the visual and audio parts of the presentation. Minimally, you will need to have speakers attached or installed in your computer or laptop to hear the webinar presenters. Many users prefer headphones to listen to the audio as it provides for a better user experience. The system is designed for “Listen Only” mode, no microphone is needed; there is no telephone number to call.

The best method for using the Adobe Connect Pro system is with a computer and any standard browser loaded with the Adobe Flash plug-in installed. For security purposes, we recommend that you install the latest Adobe Flash plugin. You may test your computer here to see if you have the latest Adobe Flash plugin External linkor simply use this link to download the latest Adobe Flash version External link.

Your computer must be connected to the internet. The system will work with a dial-up connection, but for the best experience you should have a broadband connection to the internet.

Firewalls: If you plan to access our webinar from within an organization that is running a restrictive “firewall” you will need to consult with your organization’s information technology department to ensure access. Information about firewall settings and ports may be found on the Adobe Connect Help Troubleshooting resource and on the Adobe Connect Firewall Settings resource External link.

If you wish to use a mobile or handheld device, there are free Adobe Connect Mobile apps External link that you can download and use with your mobile device. However, there is some functionality lost when using the Adobe Connect apps for the iPad/iPhone/iPod. Please also make sure you test your connection before the session begins (see below). The free Adobe Connect app does not work with VoiceOver on iOS devices.

If you need assistance or an accommodation, please contact the Maine AEM Program via e-mail at info@maine-aem.org or by calling 207-621-3195.

Setup before the meeting

If you have never attended an Adobe Connect Pro meeting before, please:

IMPORTANT NOTE: For participants using screen reader assistive technology (AT), Adobe Connect has been successfully tested to work with JAWS on the Windows platform. Other screen reader AT may not work. Please review the Accessibility Features of Abobe Connect prior to participating to learn the various keyboard shortcuts that work in Adobe Connect. This information is also available in the Adobe Connect meeting room by pressing Ctrl+ Space to activate the Meeting menu and choosing Help.

Joining The Meeting

Be prepared to join the meeting a least five minutes before the start time so that you can work out any technical issues.

>>Use this link to Join the Meeting<<

When you arrive at the login page> Select the button that says “Enter as guest,” then type your name where indicated. If you are joining in as a group, feel free to use the name of the group when you login. Then use the button Enter Room to join the meeting.

When the Adobe Connect room opens, you may ignore and closed the welcome screen. All audio for this event will be broadcast through your computer (no telephone access).

Participating in the Meeting

Participants wishing to comment or ask questions during the event are asked to type these into the “chat pod” located at the left of the screen (under the participant list) in the Adobe Connect Pro application. The Moderator will stop the presentation from time to time to facilitate the question and answer process.

If you need to ask your question orally, it is possible to use a microphone or headset with microphone plugged into your computer to speak to the group. If you need to use this feature, please contact the Maine AEM Program at least two hours before the event via e-mail at info@maine-a3m.org or by calling 207-621-3195 so we can turn it on for you.

In some webinars, the presenter will post a poll question. Please follow the directions given at that time to complete the poll.

Quick Guide to Adobe Connect for participants with disabilities

If you are a webinar participant with a disability, there are some additional things you will need to know about the Adobe Connect webinar room.

Participants with hearing impairments may use the captioning pod with live CART transcriptions at the bottom of your screen. By using the settings (located at the top left side of the caption pod) you may adjust the size, type and color of the fonts, as well as the background color to meet your needs. There are additional tools in the caption pod to assist you including a help button.

Participants with visual impairments who are using screen reader technology will find the following cues and hints of some help:

Most information will be spoken – We have made an effort in working with our presenters and hosts to do as much verbal description as possible when images are posted on the screen. We also try to verbally give references to where things are located on your screen when participating in the webinar.

Chat pod controls – Most of the questions and comments from participants are posted in the “chat pod” (sometimes called the ‘Q & A’ pod). To get to the chat pod, screen reader users will need to set their focus on that pod. Use Control-F6 to move clockwise between pods, Shift-Control-F6 to move in reverse through pods, and Control-F8 to open Settings Menu for a particular pod. Pod titles are announced when focused.

The webinar host and producer will monitor the chat pod and if anything is pertinent to the presentation appears, the presentation will be interrupted and chat message read. Webinar participants are encouraged to use the chat pod to type a comment  or questions (see directions for screen readers above). When using the chat pod, the default focus is the new message input field. Use Shift-tab to read messages in the chat window.  To read the latest message first (steps below):

  • Put focus the chat pod.
  • Hit Control-F8.
  • Arrow to “reverse order of messages.”
  • Hit Enter.

Links – When a link is discussed during the webinar, the host or producer will often post the link in the chat pod. Please be aware that links inside the chat pod are “hot links” and when activated will open a new window in your browser to the source of that link. If the link that is being discussed is an important resource, that link will also be provided on the event’s web page .

At the end of the meeting

At the end of the presentation you will be given a link to a website where you can fill out an optional program evaluation form. Certificates of Attendance will be sent (via e-mail) to those who have completed the evaluation form.

After the meeting is over, simply close the “window” with the Adobe Connect Meeting. Use your browser to locate the evaluation form.

Thank you for choosing to join our Maine AEM webinar.

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