Acquiring Braille AEM

The following are sources for schools to acquire Braille Accessible Educational Materials (AEM) for students in Maine:

Education Services for Blind and Visually Impaired Children (ESBVIC)

Person reading brailleMaine students with disabilities due to blindness or visual impairment and who are eligible, are likely being provided services from Education Services for Blind and Visually Impaired Children (ESBVIC External link), a service of Catholic Charities of Maine. Typically, ESBVIC assigns a Teacher of the Visually Impaired (TVI) to work directly with these eligible students, their teachers and their families. The Instructional Materials Center (IMC) at ESBVIC is a repository of some Braille and large print textbooks available to students who are eligible. The IMC is also able to research other repositories and order AEM for schools. For more information about this program, please contact:

Nancy Moulton
Program Director, ESBVIC
P.O. Box 645
Biddeford ME 04005

Tel: (207) 592-4760
Toll Free: 1-888-941-2855 x 5416
Fax: (207) 282-1694


Steps in acquiring hardcopy Braille from ESBVIC

  1. The school-based team should consult the student’s TVI to discuss the instructional needs and plan for the ordering of hardcopy textbooks and core instructional materials in Braille. Under federal law, the school is responsible for ensuring that students with disabilities receive their instructional materials in a timely manner.
  2. The TVI submits an order for these materials to the IMC Coordinator, who researches the availability. Orders should be made as early as possible to ensure delivery in a timely manner. The deadline for ordering books from the IMC for the next school year is May 1.
  3. If the hardcopy Braille textbooks and core instructional materials are available in the IMC collection or available at the American Printing House for the Blind (APH), they will be shipped to the school at no cost. The APH can also produce some Braille hard copy books for students registered as legally blind with ESVBIC. These materials are almost always provided to the school at no cost as the IMC receives an annual quota from APH.
  4. If the book is not available at either the IMC or APH, the ESBVIC staff can also search the NIMAC to determine if the book is available from that collection. If so, ESBVIC is a NIMAC Authorized User and can arrange for the download of the materials. If the student needs these materials in hardcopy Braille, the NIMAS file can be forwarded to an Accessible Media Producer (AMP) for conversion. The cost of the actual conversion and shipping will be the responsibility of the school.
  5. If the book is not available at the IMC, APH or NIMAC, the IMC Coordinator will supply the school with the names of other vendors. The school is responsible for ordering the materials as well as any costs associated with book production and shipping when other vendors are involved.


Bookshare logoBookshare External link is an online library of digital books for people with print disabilities. A grant from the US Department of Education allows Bookshare to offer FREE organizational memberships for U.S. institutions serving qualifying students, and FREE individual memberships for qualifying U.S. students of any age.

Members can enjoy Bookshare’s entire collection in braille. You can read our books using a variety of compatible reading tools and choose from two book formats, BRF (braille ready format) or DAISY.

More information about acquiring braille materials may be found on the Bookshare website…